Policy - Executive Assistant

Masset, Haida Gwaii, Canada .
full-time . July 24, 2025

Description

The Policy Executive Assistant plans and coordinates all administrative duties in support of Policy and provides assistance in all aspects of program planning and delivery. The EA creates and manages information systems, tracks documentation, creates and tracks action items, and assists with financial controls and staff assignments.

KEY DUTIES & RESPONSIBILITIES

Ensure that reports, data, records, minutes and other information are maintained, filed and organized.
Assist in the review of all monthly and annual financial statements, development and maintenance of budgets and completion of financial reports as required.
Draft reports and briefing notes as directed, assembling materials and reports as needed.
Provide administrative support for the Policy Program Director.
Prepare for and participate in the CHN Reporting-out Sessions, House of Assembly, and other meetings that may be scheduled by the Policy Director.
May supervise staff to coordinate work, provide direction, ensure timely completion of tasks and workflow monitoring.
Research and develop policies and procedures for CHN.
Assist in the completion of tasks that are generated from Committee and Senior Management meetings and independently respond to emails and letters.
Track, assist, and implement relevant departmental timelines and schedules.
Ensure systems are in place to maintain confidentiality.
Other related duties as assigned.

QUALIFICATIONS

Certificate in Business Administration OR coursework in similar discipline or a combination of education and experience.
Proficiency in Office 365.
Excellent transcription, written and verbal communication skills.
Excellent organizational, coordination and time management skills.
Experienced in managing information systems, detail orientated.
Experienced in operating at a professional, confidential level as part of a team.
Previous experience in policy is not mandatory, but knowledge of the issues relevant to Haida governance and issues facing Indigenous peoples is necessary.
Understanding of Haida culture and governance.
Valid Class 5 driver’s license.
Preference will be given to candidates of Haida ancestry.

$32.28 - $ 36.31 per hour based on experience, Full-time 35 hrs. per week

Benefit Package: Dental Care, Extended health care, Vision care, Disability Insurance, Life Insurance, Employee Assistance Program, Pension Plan, Paid time off

Position open until filled

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